SDU PhD Administration Student Assistant - Flexible Role
About the Role
You will be part of a well-functioning team that handles everything from legal checks and quality assurance to communication and coordination of PhD education in an international environment. We manage individual study programmes and help shape the future of research training at TEK.
What You Will Be Doing
- Archiving approved PhD plans and evaluations
- Verifying and registering study elements in PhD programmes
- Coordinating assessment committee nominations and evaluations
- Entering data in PhDManager (our admin system)
- Creating digital PhD diplomas
You’ll also help with ad hoc tasks when needed.
What We Are Looking For
To apply, you must be enrolled as a student at SDU.
We’re looking for someone who:
- Can operate both in Danish and English
- Has a strong sense of data discipline
- Is detail-oriented, independent, and responsible
- Works well with others and communicates clearly in English
- Learns quickly and adapts to new systems
- Meets deadlines and keeps agreements
- Has solid IT skills and can navigate new software
- Has experience with IT systems in Danish language.
- Writes well in both Danish and English
- Understands how things work in a politically governed organization
We use WorkZone, Teams, SharePoint, Sitecore, Survey-Xact and databases – and experience in these is preferred, but not a must.
What You Will Get
- A thorough onboarding with our current student assistant, including process guides
- Weekly check-ins with the Vice Head of the PhD School
- Approx. 10 hours of work per week with flexible scheduling
- Experience in a large, international knowledge organisation
- A supportive workplace focused on skills, well-being, and job satisfaction
Details
- Start date: 1 November 2025 or as soon as possible thereafter
- Duration: One year, with possibility of extension
- Location: SDU Odense
- Application deadline: Sunday, 19 October 2025
- Interviews: Online in weeks 43/44
For further information or questions please contact Heidi Lundbeck Nielsen, ztaylorcohenjenniferheln@tek.sdu.dkbrewer.dkboyer-gray.dk
Please note, the selected candidate as Student Assistant or Academic Supervisor must be enrolled as student at SDU.
Employment shall take place in accordance with the framework agreement between the Ministry of Finance and HK.
In case you have not yet had an examination at SDU, the enrollment confirmation instead of the exam transcript must be annexed your application.
Application must include cover letter, CV and transcript of grades. All documents in connection with the application should not contain CPR number (civil registration number) – in that case, the CPR number must be crossed out.
All attached files must be in Adobe PDF format. Cover letter and CV can contain max. 5 Mb.
We recommend that you read how to apply before you apply.
The University wishes our staff to reflect the diversity of society and thus welcomes applications from all qualified candidates regardless of personal background.
About SDU
The University of Southern Denmark was established to create value for and with society. Whether our contributions come in the form of excellent research, innovative solutions, education or learning, we must make a positive difference to society and contribute to a sustainable future. We do this by cultivating talents and creating the best environments for research and learning. It is therefore crucial that SDU retains, develops and recruits talent. At the same time, we need to ensure consistently high quality in all our activities – and we can only do that with the right people. The University’s researchers, lecturers, students, managers and technical/administrative staff are the foundation of our success